California
Medi-Cal Administrative
Activities
Common MAA Codes and MAA Handout
The Common MAA Codes by Job Category can be useful for LEAs participating in Leader-facilitated MAA Time Studies in determing appropriate codes for common tasks. The documents are in Adobe Portable Document Format (PDF), requiring the free Adobe Reader to view:
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About the MAA Program
In 1995, the MAA program was developed in California to provide
a method of federal reimbursement for health related administrative
activities currently performed by school districts for children
from newborn to 21 years old who are "at risk." Payment
is based on the cost of providing eligible health related outreach
activities. The categories generally include:
- Outreach/Public Awareness
and Information
- Facilitating Medi-Cal Applications
- Referral, Coordination, and Monitoring of Medi-Cal Services
- Transportation-related Activities Supporting Medi-Cal Services
- Translation related to Medi-Cal Services
- Program Planning, Development, and Coordination related to Medi-Cal Services
Quarterly, MAA claims for federal reimbursements
of activities are submitted based on a week-long time-survey. MAA
claims are based on four factors: a time study (personnel time
allocated to outreach activities); the Medicaid eligibility rate
of the district's entire student population; the Federal Financial
Participation (FFP) rate; and an analysis of the school's financial
records. Schools can receive reimbursement of approximately 50%.
Leader Services facilitates three quarterly time studies used to calculate
reimbursements for schools (the fourth quarter is averaged). Leader conducts trainings for participating
staff (including training materials) and provides necessary time study forms and/or a web application
for recording the actual time study. Leader then provides data capture instruments to administrative staff for gathering necessary fiscal information, processing this data in conjunction with the time study results to generate claim documents.
Because of the importance of complete and accurate audit files, Leader staff will work with Claiming Units to meet the DHS requirements and conduct comprehensive reviews of Claiming Units' audit files as part of our services.
To find out more about California's Medi-Cal Administrative Claiming program, contact Leader's CA offices at (800) 872-0454 or use our Contact page. |
